Middlebury Guest Accounts

People without Middlebury accounts may be granted access to select Middlebury resources using a guest account tied to their personal email address. Guest accounts do not require a separate username and password to log in, but instead are tied to the guest’s own email account. GMail and Microsoft Office 365 accounts use Google or Microsoft’s single-sign-on prompts for login. For other email providers, a one-time-passcode will be mailed for each login session.  This system took effect on December 15, 2020.

Requesting a guest account

Middlebury students, faculty, and staff may request guest access for any external users by submitting a Guest Access Support Helpdesk ticket.

You will need to provide:

• The full name and email address of the external user.

Please indicate in the request what services the external user will need access to:

• Canvas
• WordPress (sites.middlebury.edu and sites.miis.edu)

Guest access will not allow external users to create spaces/sites/resources in Canvas or WordPress, but will allow them to log in and be assigned individual permissions.

Process for granting access to guest accounts

WordPress

1. (Middlebury User): Request a guest account via Helpdesk Ticket (details above)
2. (ITS): Will create the guest account and grant it access to log into WordPress. The requester will be notified when this is complete.
3. (Middlebury User): Log into WordPress and grant the guest account an appropriate level of access to their WordPress site (Subscriber, Contributor, Author, Editor, Administrator). You can find the new guest account by searching for the external user’s email address.
4. (External User): Will need to accept the guest account invitation and accept our privacy policies.
5. (External User): Can now log into WordPress at sites.middlebury.edu or sites.miis.edu and access the site with the role granted in (step 3) above.

Canvas

1. (Middlebury User): Request a guest account via Helpdesk Ticket (details above)
2. (ITS): Will create the guest account and grant it access to log into Canvas.
3. The requester will be notified when this is complete.
4. (External User): Will need to accept the guest account invitation and accept our privacy policies.
5. (External User): Will need to log into Canvas at https://middlebury.instructure.com/ using the email address of the guest account to create their account in Canvas.
6. (Middlebury User): Log into Canvas and grant the guest account an appropriate role in their Canvas course. You can find the new guest account by searching for the external user’s email address.

Logging in with your guest account

1. Head to the service you wish to log into then click the Log In link if you are not prompted to log in.

2. On the Middlebury sign in page, enter the email address associated with your guest account.

3. a. (for GMail / O365 accounts) you will be prompted to select your GMail / O365 account:

3. b. (for other email providers) you will be emailed a one-time code you will need to enter to sign in.

4. After completing the log in you will be redirected to the application and signed in.

If this is your first time logging in with this account you will be prompted to accept Middlebury’s privacy policy.

What guests will have access to

• Commenting on WordPress (sites.middlebury.edu and sites.miis.edu)
• Canvas sites open to anyone with a login (open-enrollment courses)

This list will expand over time as we make additional services available.

What guests can be given access to

You will need to contact a person with a regular Middlebury account and request access.

• Can be made contributors/authors/editors/administrators of WordPress sites (sites.middlebury.edu and sites.miis.edu)
• Can be made teacher/students of Canvas sites. (Added directly in Canvas, not via class-groups)
• Can be granted access to course sites using Canvas. (Added directly in Canvas, not via class-groups)
• Can be given access to documents in Office 365.

What guest accounts created this way will not have access to

• Editing in Drupal (www.middlebury.edu, museum.middlebury.edu)
• Creating GO links
• Creating a WordPress site
• Course Hub spaces for courses.
• Public computers (though they can get a daily guest password from the Circulation Desk)
• Printing (guest printing is currently unavailable due to Covid restrictions)
• MiddFiles
• Panopto
• Course Catalog
• CourseHub
• The MiddleburyCollege wireless network
• Submitting Help Desk tickets using TeamDynamix (TDX)