Middlebury Institutional Repository Guide

These are the general instructions. For detailed instructions by group, please see the left menu.

Logging In 

Any current Middlebury faculty, staff, or student can deposit scholarly materials into the Middlebury Institutional Repository with their Middlebury credentials. Log in by clicking the "Log in" link at the upper right corner on the Repository home page.

This will take you to you Repository account page, called "My Data". Your account page will hold all items you deposit into the Repository. You can start a record, save it, and come back to edit it later, without publishing it.

Depositing 

In your My Data tab, click on the “+ Create a new item” button.

This will open a new window where you can add details about your submission and upload your files. More detailed instructions by submission type are available in the links in the left-hand menu of this guide.

Users can deposit a variety of scholarly outputs into the Repository, including articles, white papers, conference presentations, and research data. For more information about what is and is not accepted, review What Can I Deposit?

Repository accounts have 1GB storage by default; if you need more, contact the Repository team.

Review and Acceptance 

Once you submit an item for deposit, it may take several days to complete the review process. A Repository administrator will check your submission to verify it is complete and fits within the scope of the repository. We will not review the content of your submission. At this time, your item may be published and made available, or we will contact you for additional information.

Updates and Amendments 

After your Repository record is published, you can add files and metadata to the existing record. Saving and republishing the record will send it back to the curation process where it will be re-reviewed by a Repository administrator. Changing a file, the title, or authors will create a new version of the record, but the DOI will remain the same.

Help 

The Middlebury Institutional Repository team is available to answer any of your questions about the deposit process. Email us at repository@middlebury.edu.

Log into the repository with your Middlebury credentials. You will initially be in your "My data" area.

• Click the "+ Create a new item" button.
• Drag & drop file(s)

Note: your upload can contain more than one file. If you have raw datasets that accompany your item, you may want to consider uploading those separately into Data @ Middlebury (if you aren't sure, ask us at datamanagement@middlebury.edu).

Fill in the form as follows:

• Title: Full title of your thesis
• Authors: Your name
• Categories: Select a broad category or narrow down to a more specific subcategory. You can select multiple categories or subcategories. You can search for categories by keyword.
• Group: Select “Student Scholarship”
• Item Type: Select “Thesis” (or whatever best describes your work)
• Keywords: Add any relevant keywords to facilitate easy discovery
• Description: Add a description of your work.
• License: Leave as CC BY 4.0 (What does this mean?)
• Institution: Select the correct one from the dropdown menu
• Department or Program: Select the correct one from the dropdown menu
• Academic Advisor: Fill in thesis or project advisor(s)
• Conditions: Do you have your advisor's permission to make it public?
  • If yes, select, “Open access” from the drop-down menu
  • If not, select, “Restricted to Campus,” then:
    • Click “Apply embargo & restricted access”
    • Embargo period: “Permanent Embargo” from the menu
    • Who can access the embargoed content: select "Custom" and check “Midd/MIIS Campus Only”

*If you’re unsure whether or not you have permission to make your thesis public, you can change this later if you get permission to make the work public.

Review the Terms and Conditions and the Agreement and submit!

Your submission will be held for review. You will see your submission in your "My data" tab with a green, open circle next to it. If necessary, the reviewer may send you corrections. If no corrections are needed, the reviewer will release it and it will be available on the website. When this happens, the open green circle will become solid green.

Once you submit, the permanent link for this submission will be created and reserved but will not be live until the reviewer approves the submission. If required, you may provide this link to your department coordinator as proof that your works has been submitted.

• Log in the repository with your Middlebury credentials.  You will initially be in your "my data" area.
• Click "add new" or drag & drop file(s) . Your upload can contain more than one file.  If you have raw datasets that accompany your item, you may want to consider uploading those separately into Data@Middlebury (if you aren't sure, ask us at datamanagement@middlebury.edu).
• Fill in form:
  • under the group drop-down, select "Open Access"
  • under the categories drop-down, select the broad term from the drop-down menu, then sub categories as needed.  You can select more than one category to better describe your content
  • we recommend leaving the license as the default value
  • access - Do you wish to make it public?
    • If yes,  congratulations, you are done, skip to the next step.
    • If you are not sure what the OA requirements are for your journal, you can look it up on Sherpa Romeo, or ask us at repository@middlebury.edu
    • If you know there is an embargo required, then:
      • click the red "Apply embargo and restricted access"
      • select the period for which the item requires embargo, or the embargo end date
      • leave the "who can access" option at the default value
      • proceed to the next step

• Review the Terms and Conditions and the Agreement and submit

Your submission will be held for review.  You will see your submission in your "my data" tab with a green open circle next to it.  If necessary, the reviewer will flag and send you corrections.  If it all looks well, the reviewer will release it and it will be available on the website.  When this happens, the Open green circle will become solid green.

Once you submit, the DOI for this submission will be created and reserved, but will not be live until the reviewer approves the submission.  If needed, the reserved DOI can be provided to publishers.

• Log in the repository with your Middlebury credentials.  You will initially be in your "my data" area.
• Click "add new" or drag & drop file(s) . Your upload can contain more than one file.  If you have questions about your data set(s), ask us at datamanagement@middlebury.edu).
• Fill in form
  • under the group drop-down, select "Data at Middlebury"
  • under the categories drop-down, select the broad term from the drop-down menu, then sub categories as needed.  You can select more than one category to better describe your content
  • select the license (CC-BY or CC-0 are recommended)
  • access - Do you wish to make it public?
    • If yes,  congratulations, you are done, skip to the next step.
    • If you an embargo required, then:
      • click the red "Apply embargo and restricted access"
      • select the period for which the item requires embargo, or the embargo end date
      • leave the "who can access" option at the default value
      • proceed to the next step

• Review the Terms and Conditions and the Agreement and submit

Your submission will be held for review.  You will see your submission in your "my data" tab with a green open circle next to it.  If necessary, the reviewer will flag and send you corrections.  If it all looks well, the reviewer will release it and it will be available on the website.  When this happens, the Open green circle will become solid green.

Once you submit, the DOI for this submission will be created and reserved, but will not be live until the reviewer approves the submission.  If needed, the reserved DOI can be provided to publishers.

If you have a physical collection that would benefit from being digitized, please reach out to the Repository Team.